Subscribe via RSS

Important Dates – Tax Returns



• Generally most 2010 individual tax returns are due on the 31st of October 2010 unless you are granted an extension (most Accountants get an extension for their clients till the 15th of May 2011 however it is important that you request this before the 31st of October)
• Group Certificates should already be sent out to employees and the summary report is due on the 15th of August (send directly to the ATO)
• For most Business Activity Statement (BAS) lodgers (quarterly) your BASs are due this year on; June 2010 BAS 28th of July, September 2010 BAS 28th of October, December 2010 BAS 28th of February and the March 2011 BAS is due on the 28th of April. All of our clients get an extra 14 days beyond those given above if lodged by us.
• For annual BAS lodgers your 2010 annual BAS is due at the same time as you tax return.
• For other return types (ie Companies, Partnerships and Trusts) your due date can vary from the 28th of February 2011 through to the 6th of June 2011 depending on your business, lodgment history and your accountant’s lodgment schedule. If in doubt ask your Accountant or get your work in before Christmas to allow time to complete your work.

Remember if you are having trouble meeting these lodgment due dates get in touch with us or your Accountant as we can either help or request an extension of your lodgment due date to keep you out of trouble with the ATO.

The Importance of Financial Analysis in a Business Endeavor

Whenever we want to establish a business enterprise, the most important thing that we need to regard is that we must be able to measure all financial affairs that are involved in that enterprise appropriately.

Business is the only means that can keep our mouth as well as our family’s continuously fed and money is the prevalent neural impulse that makes our business endeavor work perfectly. If we cannot plan the financial aspects of our business well, we cannot make our business operate perfectly; and as the consequence, we can hardly get profitable income from our business endeavor. There have been a lot of business owners who fall into bankruptcy because of their inability to appropriately manage the financial affairs of their business.

Managing the financial affairs of our business is not an easy thing unless we are adept accountants. However, since the financial management is very crucial, if we cannot manage such affairs autonomously, it is recommended that we plan additional budget to hire a professional financial analyst to have such affairs analyzed and managed perfectly. Procuring an adept financial analyst is not too difficult to do because by if we hire Gordon Brent Pierce as our partner, we can have everything related to the financial aspects of our business worked perfectly and satisfactorily.

Online Tax Preparation – The Electronic Filing of an Income Tax Return



Nowadays, the internet has definitely become an indispensable element of all kinds of business across the globe. At the final period of the tax season, all earners highly consider the official procedure of income tax return filing a priority. While a number of taxpayers have found it trouble-free to file income tax returns, there are still those others who really feel perplexed and experience a very hard time to do so.

Moreover, for an individual in a particular job having no assets at all, income tax return preparation will become a lot easier. At this time, services such as e-filing and online software and e-filing provides for tools that can definitely facilitate taxpayers by making their tasks easy, accurate, and fast. One best option is IRS’ Free File program that facilitates taxpayers in the preparation and online filing of their tax return for free. They can resort to online tax preparation and e-filing services in order to make their task completely easy. To do this, one can check out the IRS site so as to decide on an official IRS company or one can simply just look for it in the major search engines. Now if a taxpayer has knowledge on tax laws and is familiar with the preparation of income-tax-return file, then he or she can certainly do it himself or herself with the aid of online professional tax software.

Furthermore, several benefits are available in using the internet as a means of tax preparation. After you have successfully entered the necessary information, the accurate computations are prepared by the built-in system. The related work will be completed online either sitting at home or office within few hours. For individuals who prefer to pay their taxes without having to consult accountants, online tax preparation is an advantage. Even professionals use this e-filing service because this software is certainly well-suited with most accounting software and also facilitates the importation of data from anyplace for tax purposes. Too, this can help you save time. These comprehensive tax payment solutions are provided both for the individuals and organizations. They are utterly efficient for filing income tax returns. Then again, for some people, these are merely easy-to-use tools of tax preparation and filing.

When choosing for the best online tax preparation, one must ideally consider certain factors. There are absolutely several tax preparation software companies having customer service departments where they provide for online or offline (on the phone) support to their customers. But before you come to agree to their terms, you must check out first whether it is entirely free to access.

See to it that the software you will have chosen is specifically essential to a situation. For example, those people who are self-employed will have to file their taxes in a different way and thus they must have an online tax program, focused toward their specific needs. With this, you have to look for tax preparation software online which incorporates all the necessary features you call for at a price that is within your reach.

And finally, you must carefully read the print to ensure that the tax software remains up to date along with the tax laws ensuring that your return holds on to the latest standards. The ideally right online tax software for taxpayers is the one which completely provides the personal circumstances of the taxpayers in order to give them the most comprehensive and precise tax return and also provides them the utmost tax refund.

Small Business Secret #6 – No Customer Database – No Goodwill



If you are thinking about building a small business or buying an existing business, the number one tool every small business must have is a customer database. Without a good quality customer database, you will have no Goodwill when you decided to sell or exit your business. It is that important that without it, you will lose over half of the value of your business when you goto sell your business.

Let me explain … why the customer database is so important?

The role of the customer database is to tell the history and the story of your customers over a period of time. Many accountants will tell you that your customer database is your accounting package like MYOB and QUICKEN. In fact, I will tell you now that if you only use these applications you are seriously restricting the success of your business as accounting packages do not tell you the full history of the relationship between you and your customers.

The customer database is the most important tool in your whole business. It contains every bit of information about your customers where as the accounting system only contains basic contact information and what they have purchased. The sort of information that you want to store in your customer database does varies depending on the type of business you actually have.

The sort of information I would generally expect in the customer database are things like, their contact information, products they are interested in, information about what they are expecting from you, when you have contacted them and what they discussed, what marketing material you sent to them and whether they bought off that marketing material, what adverts brought them to you, what their average dollar sale is, what their predicted long term value is, any special deals you have done with them and much much more.

What I recommend to every small business owner is to try and locate an industry specific customer database. Pretty much every industry has its own customized system which focuses on the issues related to your business. If your industry does not have one, then it is really important that you invest the money into building one that addresses the issues of customer management for your industry.

Over the last few years my team and I have built a number of industry specific databases for industries like the car cleaning business, the sewing machine sales and repair industry, the carpet cleaning industry, the recruitment industry, the manufacturing industry and so forth. In each and every case, their requirements for their customer management system were very different.

In the case of the Sewing Machine industry, there value in their business was being able to track and manage the actual sewing machine not the customer. It was more important for them to be able to know what repair work was done on the machine and how many different people had owned it. The real money in the sewing machine industry is in repairs and sales of their material etc.

Where as, in the carpet cleaning industry, the most important element to track and manage in their industry is in fact the homes that they clean not the customers. This was particularly important when you are doing housing rental carpet cleaning. In this industry, renter’s can be a very deceptive group of people; one of my clients had a situation arise where the renter actually accused her carpet cleaning company of wrecking the carpet and staining the carpet and not them.

Well because my client had tracked the history of the carpet in that house, they were able to prove to the Real Estate agent, what stains were originally in the house from previous work to what was in there now. In fact, because they photograph every house once they start and when they finish, they had a full photo history of this house on file. They were able to show to the real estate agent the full history of work carried out and which stains were permanent and what were new and this meant the previous renter had to foot the full bill for the damage they had done not our client.

If my client had not invested in building this customized carpet cleaning customer database, then she could have been in a real bind. Further to this, when my client decided to sell her business, she got three times what others were getting for their carpet cleaning business, because of the value that was found in her customer database.

The company that bought her out was a National Carpet Cleaning Company and they wanted her business because of the customer history she had. This is a perfect example of how the Customer Database illustrated the true value of the Goodwill in her business to the prospective buyer. I should note, she now drives around in a white Mercedes because of the money she earned from the sale of her business.

Customer databases do not need to be expensive and they can be easily built in Microsoft Office applications like Microsoft Access. The reason many companies are using Microsoft Access is because of the ease of being able to build the systems and get people to help them. What a lot of companies do is to train one person in using Microsoft Access and then get them to build the database as part of their job. Alternatively, there are lots of Microsoft Access Developers out in the market place and they are really cost effective to hire. Always though check with previous clients to see what they thought of their work and how good they really were.

Look the bottom line is this, in the fifteen different clients that we have built databases for and then have sold their businesses, in every case their accountants have stated categorically that the reason they had the allocation of goodwill they achieved was simply due to their high quality, high detail customer database.

Remember this – No Customer Database – No Goodwill

Abusive Insurance, Welfare Benefit, and Retirement Plans – Important Information You Should Know



The IRS has various task forces auditing all section 419, section 412(i), and other plans that tend to be abusive. These plans are sold by most insurance agents. The IRS is looking to raise money and is not looking to correct plans or help taxpayers. The fines for being in a listed, abusive, or similar transaction are up to $200,000 per year (section 6707A), unless you report on yourself. The IRS calls accountants, attorneys, and insurance agents “material advisors” and also fines them the same amount, again unless the client’s participation in the transaction is reported. An accountant is a material advisor if he signs the return or gives advice and gets paid.

Bruce Hink, who has given me written permission to use his name and circumstances, is a perfect example of what the IRS is doing to unsuspecting business owners. What follows is a story about how the IRS fines him $200,000 a year for being in what they called a listed transaction. Also involved are what the IRS calls abusive plans or what it refers to as substantially similar. Substantially similar to is very difficult to understand, but the IRS seems to be saying, “If it looks like some other listed transaction, the fines apply.” Also, I believe that the accountant who signed the tax return and the insurance agent who sold the retirement plan will each be fined $200,000 as material advisors. We have received many calls for help from accountants, attorneys, business owners, and insurance agents in similar situations. Don’t think this will happen to you? It is happening to a lot of accountants and business owners, because most of theses so-called listed, abusive, or substantially similar plans are being sold by insurance agents.

Recently I came across the case of Hink, a small business owner who is facing $400,000 in IRS penalties for 2004 and 2005 because of his participation in a section 412(i) plan. (The penalties were assessed under section 6707A.)

In 2002 an insurance agent representing a 100-year-old, well established insurance company suggested the owner start a pension plan. The owner was given a portfolio of information from the insurance company, which was given to the company’s outside CPA to review and give an opinion on. The CPA gave the plan the green light and the plan was started.

Contributions were made in 2003. The plan administrator came out with amendments to the plan, based on new IRS guidelines, in October 2004.

The business owner’s insurance agent disappeared in May 2005, before implementing the new guidelines from the administrator with the insurance company. The business owner was left with a refund check from the insurance company, a deduction claim on his 2004 tax return that had not been applied, and no agent.

It took six months of making calls to the insurance company to get a new insurance agent assigned. By then, the IRS had started an examination of the pension plan. Asking advice from the CPA and a local attorney (who had no previous experience in these cases) made matters worse, with a “big name” law firm being recommended and over $30,000 in additional legal fees being billed in three months.

To make a long story short, the audit stretched on for over 2 ½ years to examine a 2-year-old pension with four participants and the $178,000 in contributions. During the audit, no funds went to the insurance company, which was awaiting formal IRS approval on restructuring the plan as a traditional defined benefit plan, which the administrator had suggested and the IRS had indicated would be acceptable. The $90,000 in 2005 contributions was put into the company’s retirement bank account along with the 2004 contributions.

In March 2008 the business owner received a private e-mail apology from the IRS agent who headed the examination, saying that her hands were tied and that she used to believe she was correcting problems and helping taxpayers and not hurting people.

The IRS denied any appeal and ruled in October 2008 the $400,000 penalty would stand. The IRS fine for being in a listed, abusive, or similar transaction is $200,000 per year for corporations or $100,000 per year for unincorporated entities. The material advisor fine is $200,000 if you are incorporated or $100,000 if you are not.

Could you or one of your clients be next?

To this point, I have focused, generally, on the horrors of running afoul of the IRS by participating in a listed transaction, which includes various types of transactions and the various fines that can be imposed on business owners and their advisors who participate in, sell, or advice on these transactions. I happened to use, as an example, someone in a section 412(i) plan, which was deemed to be a listed transaction, pointing out the truly doleful consequences the person has suffered. Others who fall into this trap, even unwittingly, can suffer the same fate.

Now let’s go into more detail about section 412(i) plans. This is important because these defined benefit plans are popular and because few people think of retirement plans as tax shelters or listed transactions. People therefore may get into serious trouble in this area unwittingly, out of ignorance of the law, and, for the same reason, many fail to take necessary and appropriate precautions.

The IRS has warned against the section 412(i) defined benefit pension plans, named for the former code section governing them. It warned against trust arrangements it deems abusive, some of which may be regarded as listed transactions. Falling into that category can result in taxpayers having to disclose the participation under pain of penalties, potentially reaching $100,000 for individuals and $200,000 for other taxpayers. Targets also include some retirement plans.

One reason for the harsh treatment of some 412(i) plans is their discrimination in favor of owners and key, highly compensated employees. Also, the IRS does not consider the promised tax relief proportionate to the economic realities of the transactions. In general, IRS auditors divide audited plan into those they consider noncompliant and other they consider abusive. While the alternatives available to the sponsor of noncompliant plan are problematic, it is frequently an option to keep the plan alive in some form while simultaneously hoping to minimize the financial fallout from penalties.

The sponsor of an abusive plan can expect to be treated more harshly than participants. Although in some situation something can be salvaged, the possibility is definitely on the table of having to treat the plan as if it never existed, which of course triggers the full extent of back taxes, penalties, and interest on all contributions that were made – not to mention leaving behind no retirement plan whatsoever.

Another plan the IRS is auditing is the section 419 plan. A few listed transactions concern relatively common employee benefit plans the IRS has deemed tax avoidance schemes or otherwise abusive. Perhaps some of the most likely to crop up, especially in small-business returns, are the arrangements purporting to allow the deductibility of premiums paid for life insurance under a welfare benefit plan or section 419 plan. These plans have been sold by most insurance agents and insurance companies.

Some of theses abusive employee benefit plans are represented as satisfying section 419, which sets limits on purposed and balances of “qualified asset accounts” for the benefits, although the plans purport to offer the deductibility of contributions without any corresponding income. Others attempt to take advantage of the exceptions to qualified asset account limits, such as sham union plans that try to exploit the exception for the separate welfare benefit funds under collective bargaining agreements provided by section 419A(f)(5). Others try to take advantage of exceptions for plans serving 10 or more employers, once popular under section 419A(f)(6). More recently, one may encounter plans relying on section 419(e) and, perhaps, defines benefit sections 412(i) pension plans.

Sections 419 and 419A were added to the code by the Deficit Reduction Act of 1984 in an attempt to end employers’ acceleration of deductions for plan contributions. But it wasn’t long before plan promoters found an end run around the new code sections. An industry developed in what came to be known as 10-or-more-employer plans.

The IRS steadily added these abusive plans to its designations of listed transactions. With Revenue Ruling 90-105, it warned against deducting some plan contributions attributable to compensation earned by plan participants after the end of the tax year. Purported exceptions to limits of sections 419 and 419A claimed by 10-or-more-employer benefit funds were likewise prescribed in Notice 95-24 (Doc 95-5046, 95 TNT 98-11). Both positions were designated as listed transactions in 2000.

At that point, where did all those promoters go? Evidence indicates many are now promoting plans purporting to comply with section 419(e). They are calling a life insurance plan a welfare benefit plan (or fund), somewhat as they once did, and promoting the plan as a vehicle to obtain large tax deductions. The only substantial difference is that theses are now single-employer plans. And again, the IRS has tried to rein them in, reminding taxpayers that listed transactions include those substantially similar to any that are specifically described and so designated.

On October 17, 2007, the IRS issues Notices 2007-83 (Doc 2007-23225, 2007 TNT 202-6) and 2007-84 (Doc 2007-23220, 2007 TNT 202-5). In the former, the IRS identified some trust arrangements involving cash value life insurance policies, and substantially similar arrangements, as listed transactions. The latter similarly warned against some postretirement medical and life insurance benefit arrangements, saying they might be subject to “alternative tax treatment.” The IRS at the same time issued related Rev. Rul. 2007-65 (Doc 2007-23226, 2007 TNT 202-7) to address situations in which an arrangement is considered a welfare benefit fund but the employer’s deduction for its contributions to the fund id denied in whole or in part for premiums paid by the trust on cash value life insurance policies. It states that a welfare benefit fund’s qualified direct cost under section 419 does not include premium amounts paid by the fund for cash value life insurance policies if the fund is directly or indirectly a beneficiary under the policy, as determined under sections264(a).

Notice 2007-83 targets promoted arrangements under which the fund trustee purchases cash value insurance policies on the lives of a business’s employee/owners, and sometimes key employees, while purchasing term insurance policies on the lives of other employees covered under the plan. These plans anticipate being terminated and anticipate that the cash value policies will be distributed to the owners or key employees, with little distributed to other employees. The promoters claim that the insurance premiums are currently deductible by the business and that the distributed insurance policies are virtually tax free to the owners. The ruling makes it clear that, going forward, a business under most circumstances cannot deduct the cost of premiums paid through a welfare benefit plan for cash value life insurance on the lives of its employees.

Should a client approach you with one of these plans, be especially cautious, for both of you. Advise your client to check out the promoter very carefully. Make it clear that the government has the names of all former section 419A(f)(6) promoters and, therefore, will be scrutinizing the promoter carefully if the promoter was once active in that area, as many current section 419(e) (welfare benefit fund or plan) promoters were. This makes an audit of your client more likely and far riskier.

It is worth noting that listed transactions are subject to a regulatory scheme applicable only to them, entirely separate from Circular 230 requirements, regulations, and sanctions. Participation in such a transaction must be disclosed on a tax return, and the penalties for failure to disclose are severe – up to $100,000 for individuals and $200,000 for corporations. The penalties apply to both taxpayers and practitioners. And the problem with disclosure, of course, is that it is apt to trigger an audit, in which case even if the listed transaction was to pass muster, something else may not.

By Lance Wallach